Adding an Asset
Streamline inventory management by efficiently adding various asset types to the system.
This document outlines the process of adding new assets, including Hardware, Software, Non-IT, and Consumable Assets. Understanding the specific fields required for each asset type is crucial for maintaining a comprehensive and accurate asset database. A sub-category is also available for all particular categories of any asset.
Adding a New Asset
Click the + button and select the Add Asset option. The "Add Asset" page appears.
Enter the required details based on the Asset Type:
Hardware Asset
When Hardware is selected as the Asset Type, the following fields are available:
| Parameter | Description |
|---|---|
| Name (Required) | Enter the name of the asset. |
| Asset Type (Required) | Select the type of Asset. Defaults to Hardware. |
| Product | Select the desired product from the dropdown. You can also search for required products. To add more products, refer to the Product Catalog page. |
| Vendor | Select the vendor to be associated with the asset. To add vendor, refer to the Vendor Catalog page. |
| Managed By Group | Select the desired group responsible for managing the asset. |
| Managed By | Select the name of the technician who will manage the asset. |
| Department | Select the department to which the asset belongs. |
| Location | Select the physical location of the asset. |
| Asset Group | Select the group to which the asset belongs. |
| Used By | Select the name of the person who is going to use the asset. |
| Acquisition Date | Select the date when the asset was added to inventory. |
| Assignment Date | Select the date when the asset was handed over (assigned) to the user. |
| Status | Select the current status of the asset. Options include: In Use, In Stock, Missing, and Retired. Defaults to In Use. |
| Impact | Select the potential impact of the asset. Options include: Low, On Users, On Department, and On Business. Defaults to Low. |
| Category | Select the category of the asset. |
| Barcode | Enter the barcode number if available, or generate one if required. This field can be updated later. |
| Serial Number | Enter the unique serial number of the hardware asset. |
| Warranty Start Date | Select the date when the warranty for the hardware asset begins. |
| Warranty Expiration Date | Select the date when the warranty for the hardware asset expires. |
| Manufacturer | Select the manufacturer of the hardware asset. |
| IP Address | Enter the IP Address of the hardware asset. |
| Host Name | Enter the hostname of the hardware asset. |
| Tags | Enter tags for the asset. You can also add tags automatically using a Workflow. |
| Description | Enter a brief description of the asset. Also, you can format the content using the various formatting options available. |
| Attachments | Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. |
Software Asset
When Software is selected as the Asset Type, the following fields are available:
| Parameter | Description |
|---|---|
| Name (Required) | Enter the name of the software asset. |
| Asset Type (Required) | Select the type of Asset. Defaults to Software. |
| Product | Select the desired product from the dropdown. You can also search for required products. To add more products, refer to the Product Catalog page. |
| Vendor | Select the vendor to be associated with the asset. To add vendor, refer to the Vendor Catalog page. |
| Managed By Group | Select the desired group responsible for managing the software asset. |
| Managed By | Select the name of the technician who will manage the software asset. |
| Department | Select the department to which the software asset belongs. |
| Asset Group | Select the group to which the software asset belongs. |
| Acquisition Date | Select the date when the software license or asset was acquired. |
| Status | Select the current status of the software asset. Options include: In Use, In Stock, Missing, and Retired. Defaults to In Use. |
| Impact | Select the potential impact of the software asset. Options include: Low, On Users, On Department, and On Business. Defaults to Low. |
| Category | Select the category of the software asset. |
| Barcode | Enter the barcode number if available, or generate one if required. This field can be updated later. |
| Tags | Enter tags for the asset. You can also add tags automatically using a Workflow. |
| Description | Enter a brief description of the software asset. Also, you can format the content using the various formatting options available. |
| Attachments | Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. |
Non-IT Asset
When Non-IT Assets is selected as the Asset Type, the following fields are available:
| Parameter | Description |
|---|---|
| Name (Required) | Enter the name of the non-IT asset. |
| Asset Type (Required) | Select the type of Asset. Defaults to Non IT Assets. |
| Product | Select the desired product from the dropdown. You can also search for required products. To add more products, refer to the Product Catalog page. |
| Vendor | Select the vendor to be associated with the asset. To add vendor, refer to the Vendor Catalog page. |
| Managed By Group | Select the desired group responsible for managing the non-IT asset. |
| Managed By | Select the name of the technician who will manage the non-IT asset. |
| Department | Select the department to which the non-IT asset belongs. |
| Location | Select the physical location of the non-IT asset. |
| Asset Group | Select the group to which the non-IT asset belongs. |
| Used By | Select the name of the person who is going to use the non-IT asset. |
| Acquisition Date | Select the date when the non-IT asset was acquired. |
| Assignment Date | Select the date when the non-IT asset was handed over (assigned) to the user. |
| Status | Select the current status of the non-IT asset. Options include: In Use, In Stock, Missing, and Retired. Defaults to In Use. |
| Impact | Select the potential impact of the non-IT asset. Options include: Low, On Users, On Department, and On Business. Defaults to Low. |
| Category | Select the category of the non-IT asset. |
| Barcode | Enter the barcode number if available, or generate one if required. This field can be updated later. |
| Serial Number | Enter the unique serial number of the non-IT asset. |
| Warranty Start Date | Select the date when the warranty for the non-IT asset begins. |
| Warranty Expiration Date | Select the date when the warranty for the non-IT asset expires. |
| Tags | Enter tags for the asset. You can also add tags automatically using a Workflow. |
| Description | Enter a brief description of the non-IT asset. |
| Attachments | Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. |
Consumable Asset
When Consumable Assets is selected as the Asset Type, the following fields are available:
| Parameter | Description |
|---|---|
| Name (Required) | Enter the name of the consumable asset. |
| Asset Type (Required) | Select the type of Asset. Defaults to Consumable Assets. |
| Product | Select the desired product from the dropdown. You can also search for required products. To add more products, refer to the Product Catalog page. |
| Managed By | Select the name of the technician who will manage the consumable asset. |
| Department | Select the department to which the consumable asset belongs. |
| Location | Select the physical location of the consumable asset. |
| Asset Group | Select the group to which the consumable asset belongs. |
| Category | Select the category of the consumable asset. |
| Tags | Enter tags for the asset. You can also add tags automatically using a Workflow. |
| Description | Enter a brief description of the consumable asset. |
| Attachments | Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. |
- Once done, click Add. The asset gets added and appears on the Asset List page. An asset starts with a prefix "AST". For example: AST-1. You can now perform the required activities on the asset.