Adding an Asset
Streamline inventory management by efficiently adding various asset types to the system.
This document outlines the process of adding new assets, including Hardware, Software, Non-IT, and Consumable Assets. Understanding the specific fields required for each asset type is crucial for maintaining a comprehensive and accurate asset database. A sub-category is also available for all particular categories of any asset.
Step-by-Step: Adding a New Asset
Click the Create New + button and select the Add Asset option. The "Add Asset" page appears.
Enter the required details based on the Asset Type:
Hardware Asset
When Hardware is selected as the Asset Type, the following fields are available:
Parameter Description Name (Required) Enter the name of the asset. Asset Type (Required) Select the type of Asset. Defaults to Hardware. Product Select the desired product from the dropdown. You can also search for required products. Managed By Group Select the desired group responsible for managing the asset. Managed By Select the name of the technician who will manage the asset. Department Select the department to which the asset belongs. Location Select the physical location of the asset. Asset Group Select the group to which the asset belongs. Used By Select the name of the person who is going to use the asset. Acquisition Date Select the date when the asset was added to inventory. Assignment Date Select the date when the asset was handed over (assigned) to the user. Status Select the current status of the asset. Options include: In Use, In Stock, Missing, and Retired. Defaults to In Use. Impact Select the potential impact of the asset. Options include: Low, On Users, On Department, and On Business. Defaults to Low. Category Select the category of the asset. Barcode Enter the barcode number if available, or generate one if required. This field can be updated later. Serial Number Enter the unique serial number of the hardware asset. IP Address Enter the IP Address of the hardware asset. Host Name Enter the hostname of the hardware asset. Tags Enter tags for the asset. You can also add tags automatically using a Workflow. Description Enter a brief description of the asset. Also, you can format the content using the various formatting options available. Attachments Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. Software Asset
When Software is selected as the Asset Type, the following fields are available:
Parameter Description Name (Required) Enter the name of the software asset. Asset Type (Required) Select the type of Asset. Defaults to Software. Product Select the desired product from the dropdown. You can also search for required products. Managed By Group Select the desired group responsible for managing the software asset. Managed By Select the name of the technician who will manage the software asset. Department Select the department to which the software asset belongs. Asset Group Select the group to which the software asset belongs. Acquisition Date Select the date when the software license or asset was acquired. Status Select the current status of the software asset. Options include: In Use, In Stock, Missing, and Retired. Defaults to In Use. Impact Select the potential impact of the software asset. Options include: Low, On Users, On Department, and On Business. Defaults to Low. Category Select the category of the software asset. Barcode Enter the barcode number if available, or generate one if required. This field can be updated later. Tags Enter tags for the asset. You can also add tags automatically using a Workflow. Description Enter a brief description of the software asset. Also, you can format the content using the various formatting options available. Attachments Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. Non-IT Asset
When Non-IT Assets is selected as the Asset Type, the following fields are available:
Parameter Description Name (Required) Enter the name of the non-IT asset. Asset Type (Required) Select the type of Asset. Defaults to Non IT Assets. Product Select the desired product from the dropdown. You can also search for required products. Managed By Group Select the desired group responsible for managing the non-IT asset. Managed By Select the name of the technician who will manage the non-IT asset. Department Select the department to which the non-IT asset belongs. Location Select the physical location of the non-IT asset. Asset Group Select the group to which the non-IT asset belongs. Used By Select the name of the person who is going to use the non-IT asset. Acquisition Date Select the date when the non-IT asset was acquired. Assignment Date Select the date when the non-IT asset was handed over (assigned) to the user. Status Select the current status of the non-IT asset. Options include: In Use, In Stock, Missing, and Retired. Defaults to In Use. Impact Select the potential impact of the non-IT asset. Options include: Low, On Users, On Department, and On Business. Defaults to Low. Category Select the category of the non-IT asset. Barcode Enter the barcode number if available, or generate one if required. This field can be updated later. Serial Number Enter the unique serial number of the non-IT asset. Tags Enter tags for the asset. You can also add tags automatically using a Workflow. Description Enter a brief description of the non-IT asset. Attachments Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. Consumable Asset
When Consumable Assets is selected as the Asset Type, the following fields are available:
Parameter Description Name (Required) Enter the name of the consumable asset. Asset Type (Required) Select the type of Asset. Defaults to Consumable Assets. Product Select the desired product from the dropdown. You can also search for required products. Managed By Group Select the desired group responsible for managing the consumable asset. Managed By Select the name of the technician who will manage the consumable asset. Department Select the department to which the consumable asset belongs. Location Select the physical location of the consumable asset. Asset Group Select the group to which the consumable asset belongs. Category Select the category of the consumable asset. Tags Enter tags for the asset. You can also add tags automatically using a Workflow. Description Enter a brief description of the consumable asset. Attachments Attach any required documents or proofs along with the asset. Once attached, you can preview or delete them using the respective icons. Once done, click Add. The asset gets added and appears on the Asset List page. An asset starts with a prefix "AST". For example: AST-1. You can now perform the required activities on the asset.